Closed Professional Services RFPs

2024

RFQ for Home Improvement Programs 2024 

  • NOTE: On page 2 of the RFQ, we changed the contract terms from one (1) year period with the option for two (2) one year renewal to one (1) year period with the option for a one (1) year renewal. (9/19/24)
  • NOTE: Questions and Answers posted below. (9/19/24)

This Request for Qualifications (RFQ) provides interested contractors with the information required to prepare and submit qualifications for consideration by PHDC to satisfy the need for home rehabilitation services and accessibility modifications to be provided to the homes of low-income households in Philadelphia. Improvements will be paid for by grants under the following Home Improvement Programs:

  • Basic Systems Repair Program (BSRP)
  • Adaptive Modifications Program (AMP)
  • Targeted Housing Preservation Program (THPP)
  • Low Income Home Energy Assistance Program (CRISIS)

Questions

Contractors may submit questions regarding this RFQ to Kevin.Bane@phdc.phila.gov.  Questions were received by 5PM on Wednesday, September 18, 2024. See below.

Virtual RFQ Briefing

A virtual RFQ briefing was held on Monday, September 16, 2024 at 11am and Tuesday, September 17, 2024 at 11AM.  This briefing was not required but was encouraged for new applicants.

How to Apply

Step 1 – Download the HIP Contractor RFQ 2024 by clicking on the green links below:

Your HIP Contractor RFQ 2024 file must be completed (there are many forms within to complete) and delivered as a package. Please be sure to read this whole file carefully. For your reference pages to be returned are numbered 15 through 50 (inclusive) plus additional supporting documentation listed in the checklist (pages 13-14). Be sure to answer all questions thoroughly and thoughtfully.  Lengthy answers are not necessary or advisable.  Qualifications must be typed or clearly printed.  Be sure to complete the required forms provided and to supply all other items, as applicable (see checklist).

 Step 2 – Submit

Deadline

Complete responses must be received by 12:00 PM on Friday, October 4, 2024 to be considered.

Non-Profit Developer Program RFQ

PHDC seeks qualified non-profit developers interested in participating in PHDC’s Non-Profit Developer Program (NPDP).

Please download all of the following documents:

Questions/Requests for Additional Information
PHDC will accept questions and requests for additional information directed in writing to npdp@phdc.phila.gov through 5:00 P.M. on June 26, 2024. Questions, responses, and additional information will be posted on the PHDC website within seven (7) business days of July 3, 2024.

Submission Deadline
Respondents must submit applications by July 12, 2024, by 5:00 PM; absolutely no applications will be accepted after that time for any reason.

Submission Process
Response submission must be completed online by clicking the Online Submission button below:

2023

RFP  for Insurance Brokerage Services

The Philadelphia Housing Development Corporation (PHDC), on behalf of itself and as agent for the Philadelphia Redevelopment Authority, Philadelphia Land Bank, HeadHouse Retail Associates, L.P. and the 12th and Market HeadHouse Condominium Owners, invites competitive proposals from interested insurance brokerage firms to provide risk management, insurance, safety and loss control, claims and administrative services for each of the foregoing entities as outlined in the Project Description/Scope of Work section of this Request for Proposals.  PHDC shall select one insurance brokerage firm to act as the insurance broker for the foregoing entities.

Please download and complete the following document:

Questions/Requests for Additional Information
PHDC will accept questions and requests for additional information directed in writing to joseph.tedesco@phdc.phila.gov before September 11, 2023 at 3:00 PM. Questions, responses, and additional information will be posted on the PHDC website within three (3) business days after that date.

Submission Deadline
Applicants must submit a response/proposal (each, a “Response”, and together, “Responses”) no later than September 28, 2023 at 3:00 PM; absolutely no Response will be accepted after that time.

Submission Process
Applicants must either:

or

  • submit (5) original copies of the Response and one electronic copy on a USB Flash Drive (Microsoft Word or Adobe PDF file format only) to PHDC via hand delivery or registered mail to:

Joseph Tedesco
Philadelphia Housing Development Corporation
1234 Market Street, 16th Floor
Philadelphia, PA 19107

RFQ The Parker: $38,000 Percent for Art Opportunity

Note: Questions and Answers posted 7-20-2023

Project Overview
Philadelphia Housing Development Corporation (“PHDC”) and the development team of Benchmark Real Estate Partners (the “Developer”) announce a two (2) stage process for the commission of public artwork (the “Art Project”) at the Parker development to be located at 13th and Bainbridge Streets (the “Property”). The Property is being developed in coordination with the Philadelphia Redevelopment Authority (the “PRA”), which adopted PHDC’s Percent for Art Program (the “Art Program”), which requires developers building on land acquired from the public sector to commit one percent (1%) of their construction costs to original, site-specific works of art. The Art Budget (“Art Budget”) for the Art Project is thirty-eight thousand dollars ($38,000).

Process Overview
This Call for Artists: Request for Qualifications is Part 1 of a two (2) part Public Art Selection Process for the Parker. In Part 1, up to five (5) finalists will be selected by PHDC based on recommendations from the PHDC Public Art Committee (the “Art Committee”), the Developer, and community members. Finalists will move on to Part 2: Request for Proposals (“RFP”) where they will be invited to develop full proposals. Finalists will receive a five-hundred-dollar ($500) honorarium in return for completing and presenting their proposal to a review committee who will be comprised of the Art Committee and development project stakeholders (“Review Committee”).

Please download the following document:

Questions/Requests for Additional Information
An optional information session for The Parker art opportunity was held on Friday, July 7, 2023 at 11am.  The session was recorded for anyone who was not able to attend:

https://dpd-public-meetings.s3.amazonaws.com/DPD/Percent+for+Art_Jul72023.mp4
If you have additional questions, please send them to art@phdc.phila.gov no later than 3pm Monday, July 17th with “The Parker RFQ” in the subject line.  All questions and responses will be posted here.

Submissions will be accepted in one of of the following ways:

1. Online Submission – via the electronic portal below:

2. Email Submission — to art@phdc.phila.gov via a file-sharing program such as Dropbox (https://www.dropbox.com/) or Hightail (https://www.hightail.com/)

Submission Deadline
Applicants must submit their responses no later than Thursday, August 24, 2023 (8/24/2023) by 3:00 PM; absolutely no response will be accepted after that time.

RFP ARTisPHL Evaluator Solicitation

Project Overview
Philadelphia Housing Development Corporation (“PHDC”) is seeking a qualified consultant (each, an “Applicant”, and together, the “Applicants”) to conduct an evaluation of the ARTisPHL initiative. ARTisPHL was launched in the summer of 2020 by PHDC’s Percent for Art program with substantial support from the Knight Foundation. It funded temporary, community-informed arts projects by local artists. The program’s progressive grant selection process commenced with a widely publicized open call for arts-driven ideas responsive to the essential question: “What does engagement mean today?”

Please download the following documents:

Deadline for Submission
Proposals submited in response to this solicitation must be emailed as a single .pdf by 5:00 pm on August 7,2023 to Katherine.Liss@phila.gov. If proposals are too large for submission by email, Applicants can provide an alternative means, but this must be requested and tested prior to submission date.

RFQ Minority Developer Program (MDP) Phase 2

Note: RFQ Questions and Answers posted 6/6/2023 – see below
PHDC seeks qualified small to mid-size, local developers (herein, “Respondents”) interested in participating in PHDC’s Minority Developer Program (“MDP”) Phase 2. MDP is a hands-on, business technical assistance program for small to mid-size developers and contractors in Philadelphia to promote wealth creation and business growth. It is a collaboration between PHDC, private, and non-profit sectors. MDP is not only a technical assistance program, but also leverages public land and funding to create opportunities for small to mid-size developers to obtain contracts for development projects, gain experience and improve their balance sheets. If you would like to participate in this program you must first Pre-Qualify. Complete and submit the following Exhibits of this Request for Qualifications (RFQ).

Please download all of the following documents and in the case of Exhibit A complete and submit the form – it is your Online Application:

Questions/Requests for Additional Information
PHDC will accept questions and requests for additional information directed in writing to MDP@phdc.phila.gov through 5:00 P.M. on June 5, 2023. Questions, responses, and additional information will be posted on this page within seven (7) business days of June 5, 2023.

Questions and Answers (Q&A)

Submission Process
Response submission should be submitted online by completing Exhibit A Online Application Form above.  However, if you are unable to submit your application online, please submit the application and requisite attachments to MDP@phdc.phila.gov

Submission Deadline
Respondents must submit applications by June 23, 2023 by 5:00 PM; absolutely no applications will be accepted after that time.

RFP for Finance Department – Accounting Procedures & Policies Documentation

The Philadelphia Housing Development Corporation (PHDC) invites competitive proposals from qualified, experienced and reputable consulting firms to provide consulting services with respect to standard operating policies and procedures for its Finance Department and certain other entities to which PHDC provides financial services as outlined in the General Objective and Scope of Work section of this Request for Proposals (RFP). The objective is to assess whether a knowledge gap exists, revise the existing process as necessary and increase efficiencies.

Please download the following document:

Questions/Requests for Additional Information:
PHDC will accept questions and requests for additional information directed in writing to kevin.bane@phdc.phila.gov on Friday, June 2, 2023 at 12:00 PM. Questions, responses, and additional information will be posted on this page of the PHDC website within three (3) business days after that date.

2022

RFQ for Festival Pier, Call to Artists $1.1 million Percent for Art Opportunity

Note: Q&A posted December 15, 2022 – see below.
Project Overview
PHDC and the development team of Haverford properties and Jefferson Apartment Group announce a two stage process by which we will award and commission public artwork  at the Riverview development to be located at Festival Pier, at Spring Garden Street and Columbus Boulevard. The Property is being developed in coordination with the Percent for Art Program, which requires developers building on land acquired from the public sector to commit one percent (1%) of their construction costs to original, site-specific works of art. The Art Budget for the Project is one million, one hundred thousand dollars ($1,100,000).

Process Overview
Call for Artists: Request for Qualifications (RFQ) is Part 1 of a two part Public Art Selection Process for Festival Pier in which up to five finalists will be selected by PHDC based on recommendations from PHDC Public Art Committee, the Developer, and community members.

Finalists will move on to Part 2: Request for Proposals (RFP) where they will be invited to develop full proposals. Finalists will receive a three thousand five-hundred-dollar ($3,500) honorarium in return for completing and presenting their proposal to a Review Committee who will be comprised of the Art Committee and development project stakeholders.

Please download the following document:

Questions/Requests for Additional Information
Q&A Session: PHDC and the development team will hold an optional Q&A session for interested artists on Tuesday, November 29, 2022, at 11:00 am. This session will be held virtually via the Zoom platform. Please email art@phdc.phila.gov for instructions. To view the Q&A session click on the PLAY arrow below.

Written Q&A: All questions and requests for additional information should be directed in writing to art@phdc.phila.gov with “Festival Pier Public Art RFQ” in the subject line. Questions and/or requests for additional information and PHDC’s responses to them will be posted on this page of the PHDC website. Deadline for Questions and Requests for Additional Information: The deadline for questions is no later than 3:00 pm Friday, December 2, 2022.

Submissions will be accepted in one of of the following ways:

1. Online Submission – via the electronic portal below:

2. Email Submission — to art@phdc.phila.gov via a file-sharing program such as Dropbox (https://www.dropbox.com/) or Hightail (https://www.hightail.com/)

Submission Deadline
Applicants must submit their responses no later than Tuesday, January 10, 2023 by 3:00 PM; absolutely no response will be accepted after that time.

RFP for Eastwick Grounds Maintenance

NOTE: Revised RFP posted (6/1/2022)
NOTE: there was no preconference meeting due to lack of participants and thus no recording.
PHDC, on behalf of the Philadelphia Redevelopment Authority (PRA), is pleased to issue this Request for Proposals (RFP) for qualified landscape service providers (i.e., individuals, organizations, and businesses) to maintain the various properties at the Eastwick site.

Please download all of the following documents:

Virtual Pre-Bid Meeting
A virtual pre-submission Zoom conference (non-mandatory) will be held on May 25, 2022 at 10:00 AM to answer any questions regarding this RFP. Interested parties are urged to attend this conference. If you are interested in attending this virtual conference, contact Mathen Pullukattu at mathen.pullukattu@phdc.phila.gov by close of business May 23, 2022.

Questions/Requests for Additional Information
PRA will accept questions and requests for additional information directed in writing to mathen.pullukattu@phdc.phila.gov through 3:00pm on May 27 2022.  Questions, responses, and additional information will be posted on this page within seven (7) business days of the pre-bid meeting.

Submission Deadline
Applicants must submit a proposal no later than June 13, 2022, at 3:00 p.m., absolutely no proposals will be accepted after that time.

Proposal submission will only be accepted in either of the following:
Online Submission by clicking on the link below

(File Upload Instructions
Files are restricted to a maximum of 8 MB. If you have documents larger than 8 MB, then separate them into smaller documents to successfully upload them to the system. Allow time for the file to upload.)

OR

  • Hard Copy Submission – All Applications submitted by U.S. mail return receipt; by a nationally recognized delivery service (e.g., FedEx), or by hand delivery must include one (1) original unbound copy of the Application, as well as a flash drive of the Application in PDF format, and be addressed to:

Mathen Pullukattu
PHDC
1234 Market Street, 16th Floor
Philadelphia, PA 19107

RFP for PHDC Executive Coaching Solicitation

Please note the Q&A posted below on 5/25/2022
Philadelphia Housing Development Corporation (PHDC), on behalf of the City of Philadelphia’s Department of Planning and Development (DPD), is seeking a qualified consultant to support six senior and middle level staff members as they transition to either expanded leadership positions or on board into the Department’s structure processes and culture.

Please download all of the following documents:

Question: Who from a company needs to disclose their campaign contributions on the campaign disclosure forms?
Answer: Businesses (i.e. corporation, limited liability company, partnership association, joint venture, or any other legal entity) have to disclose contributions made by the following: – Applicant business – Parent, subsidiary, or otherwise affiliated entity of the applicant business (“affiliate”) – An individual or business that is then reimbursed by the applicant business or affiliate Disclosure Forms 1 of 17 Revised: 2/16 – Officers, directors, controlling shareholders, or partners of the for-profit applicant business or for-profit affiliate – Political action committee controlled by applicant business or affiliate – Political action committee controlled by officer, director, controlling shareholder, or partner of the for-profit applicant business or for-profit affiliate.

Submission Deadline
Proposals submitted in response to this solicitation must be emailed as a single .pdf by 5:00 pm 5/26/22, to catherine.califano@phila.gov. If proposals are too large for submission by email, Applicants can provide an alternative means but this must be requested and tested prior to submission date.

RFP for Diversity, Equity, and Inclusion Training Consultant

Please note the Q&A posted below on 5/25/2022
Philadelphia Housing Development Corporation (PHDC), on behalf of the City of Philadelphia’s Department of Planning and Development (DPD), is seeking a qualified consultant to provide Training Sessions for DPD staff to increase our understanding of how to build public trust and engage marginalized residents in our work more effectively.

Please download all of the following documents:

Question: What is the budget?
Answer: $25,000.

Submission Deadline
Proposals submitted in response to this solicitation must be emailed as a single .pdf by 5:00 pm 5/26/22, to catherine.califano@phila.gov. If proposals are too large for submission by email, Applicants can provide an alternative means but this must be requested and tested prior to submission date.

RFP for Move Consultant Services for Multiple Library Locations

Names of Pre-Bid participants added 5/17/2022

On behalf of the City of Philadelphia, the Philadelphia Redevelopment Authority (PRA) is pleased to issue this Request for Proposals (RFP) for qualified Move Consultants for the projects listed below, which will require full site moving and storage. This contract is part of the City’s Rebuilding Community Infrastructure Program (Rebuild).

  • Blanche Nixon Library – 5800 Cobbs Creek Pkwy, Philadelphia, PA 19143 (9,600 sq. ft.)
  • Kingsessing Library – 1201 S 51st St, Philadelphia, PA 19143 (12,480 sq. ft.)
  • Lawncrest Library – 6098 Rising Sun Ave, Philadelphia, PA 19111 (8,758 sq. ft.)

Partial moving and storage services may be required for up to seven additional sites (maximum 5,000 sq. ft.).

Please download all of the following documents:

Virtual Pre-Bid Meeting
There will be a virtual, Non-Mandatory, Pre-Bid Meeting on Thursday, May 12, 2022, at 1:00 PM via the following Microsoft Teams link: Click here to join the meeting. The names and contact information for all attendees at the pre-bid meeting will be posted on this website as public information within a few days of the pre-bid meeting.

Questions/Requests for Additional Information
PRA will accept questions and requests for additional information directed in writing to RFP@phdc.phila.gov up to 5 PM on May 16, 2022. Responses and additional information will be posted on this page on May 18, 2022, by 12:00 PM

Submission Deadline
Applicants must submit a proposal no later than May 23, 2022, at 3:00 p.m., absolutely no proposals will be accepted after that time

Proposal submission will only be accepted in the following manner:
Online Submission by clicking on the link below

File Upload Instructions
Files are restricted to a maximum of 8 MB. If you have documents larger than 8 MB, then separate them into smaller documents to successfully upload them to the system. Allow time for the file to upload.

RFP for General Litigation Services

PHDC, on behalf of the Philadelphia Redevelopment Authority (the “PRA”), invites competitive proposals from qualified, licensed and experienced attorneys and firms to provide legal representation in general litigation matters. All work contracted pursuant to this RFP will be directed by the PRA.

Please download all of the following documents:

Questions/Requests for Additional Information
All questions and requests for additional information should be directed in writing to Susan Varghese, Esq., at susan.varghese@phdc.phila.gov. Questions will only be accepted until April 28, 2022.

The following question was submitted:
Question: Regarding the requirements you requested a resume for each individual will an attorney bio fulfill that requirement?
Answer: Yes, as long as the attorney bio includes education and work experience.

Submission Deadline
Applicants must submit proposals to the PRA no later than May 10, 2022, at 3:30 p.m., absolutely no proposals will be accepted after that time

Response submission may be either Online Submission by clicking on the link below

(File Upload Instructions
Files are restricted to a maximum of 8 MB. If you have documents larger than 8 MB, then separate them into smaller documents to successfully upload them to the system. Allow time for the file to upload.)

OR

  • by registered mail or by a nationally recognized delivery service (e.g., FedEx) to:

2021

RFP for Business Analyst Consultant Opportunity

Background

Philadelphia Housing Development Corporation (“PHDC”), on behalf of the City of Philadelphia’s (“City”) Department of Planning and Development (“DPD”), is seeking a qualified consultant (each, an “Applicant”, and together, the “Applicants”) to provide professional services to document a limited number of essential, current, business processes.

DPD coordinates the City’s planning, zoning, preservation, and housing functions to promote the economic health of all neighborhoods and the City. DPD includes the Divisions of Housing and Community Development (“DHCD”); Planning and Zoning (“DPZ”); and Development Services (“DS”). DPD also contracts with the PHDC, the Philadelphia Land Bank (“PLB”) and the Philadelphia Redevelopment Authority (“PRA”) to deliver housing services to residents and to support economic development activities.

The selected Applicant will work directly with our Deputy Finance Director and our Deputy for Human Resources and their teams to complete the project.  The workplan should allow for check in meetings with leadership at the launch, midway, and end of project to ensure agreement and alignment.

The Fiscal Unit is responsible for DPD’s annual budgeting of $180M from local, state, and federal funding sources, including funding from the U.S. Department of Housing and Urban Development (“HUD”). Each year, HUD requires DHCD to complete an Annual Action Plan (includes program budget and plan for affordable housing and neighborhood programs) and that such Annual Action Plan be approved by City Council.  DHCD also manages other HUD grants such as Choice ($30M) and CARES Act ($40M).  DHCD contracts with over 75 non-profit agencies each year to carry out programs for low-income residents and communities. DPZ receives DVPRC grants, Mixed Income Housing Bonus Fees and ZBA fees for zoning transactions, as well as state funding to support planning and historical preservation functions. The Fiscal Unit administers all these transactions.

The Human Resources and Office Services Unit is responsible for Human Resources transaction functions for approximately 110 employees (inclusive of services such as compensation, onboard, offboarding, extraordinary payments, and separations as well as other duties); the health and safety of staff (ensuring accurate census of employees including emergency protocols); procurement, distribution and tracking of materials, supplies and services; and the maintenance of facilities and vehicles to support the department’s operations.

DPD recently completed our Continuity of Operations Plan (“COOP”) that documents our essential functions and the staff members that perform the tasks. Through that process, staff identified priority tasks within the Fiscal and HR functional areas that lack redundancy, business process flow maps and technical manuals on how to perform the task. To build our resiliency as a department, we seek to address these gaps.  Once an Applicant is selected, DPD will provide the following to inform the work:

  1. relevant information from the COOP to provide context for this project;
  2. the specific list of processes to be documented, and
  3. existing materials and documentation that speak to current processes.

Responsibilities/Task:

  • Develop a workplan and timeline for the project with input from leadership and team members to ensure staff availability and that the project is completed on time and within budget.
  • Research, review, and analyze the existing materials and develop strategies for enhancing or further leveraging these existing materials or informal processes to complete the task. NOTE: the intent is to perform most of the work on virtual platforms, but some document reviews may require on-site meetings for document exchange.
  • Produce a process flow diagram and confirm it presents the information in a usable format that can be readily updated internally by staff, in the future, when processes change and/or staff roles change.
  • Create documentation to provide “How To Guides” or Tools that detail for staff how to perform the tasks noted in the process flow diagrams. (This is not required for all tasks and these can exist in text format and/or in recorded video formats.)
  • Meet with Deputies for HR and Finance and/or their appropriate staff to document current processes.
  • Provide drafts for review and discussion to these teams.
  • Securing input from various operational staff, who will perform the tasks, and revise document accordingly to ensure clarity.
  • Finalizing documentation and transfer information.

Qualifications/Skills

  • Excellent analytical, mathematical, and creative problem-solving skills – most tasks are financial in nature.
  • Excellent listening, interpersonal, written, and oral communication skills
  • Logical and efficient, with keen attention to detail
  • Strong customer service orientation
  • Experience working in a team-oriented, collaborative environment
  • Proven experience with business and technical requirements analysis, elicitation, modeling, verification, and methodology development,
  • Demonstrated project management skills and project management software skills, including planning, organizing, and managing resources.
  • Prior experience working with public sector clients working within a regulated environment on externally designed systems and processes with limited ability to change requirements. 

Submission Requirements

  1. Organization & Personnel Qualifications: Applicant’s proposal must identify the Applicant’s qualifications by education level, skill set (described in detail), experience level, and job title. Resumes of all personnel so identified should be included in Applicant’s proposal. Experience with “like” projects should be cited. 
  2. Scope of Work Description: The scope of work proposed by Applicant should include a general project schedule that identifies estimated time for all tasks, activities, deliverables, and milestones. The proposal should state the number of days following PHDC’s authorization to proceed by which it will be ready to start the work, including any mobilization time. 
  3. Cost Proposal: DPD has set aside Ten Thousand Dollars ($10,000) to complete this project inclusive of time and materials. Applicant should propose scope and workplans within that budget. Applicant must provide a detailed cost proposal, which must include 1) a line-item breakdown of the costs for specific services and work products proposed, and 2) a statement of staff hourly rates. The proposed price must include all costs that will be charged to PHDC for the services and tangible work products the Applicant proposes to perform and deliver to complete the project. Any contract resulting from this solicitation will provide for a not-to-exceed amount in the compensation section of the contract.
  4. References: Include contact information for a minimum of two (2) references who can speak to the Applicant’s experience with similar types of work as that described in this solicitation.
  5. MBE/WBE/DBE: DPD seeks to promote opportunities for disadvantaged business. For all contracting efforts, each prime shall use its good faith and nondiscriminatory efforts to provide joint venture partnerships, sub-consulting and subcontracting opportunities for minority, women, disabled, and/or disadvantaged business enterprises (collectively, “M/W/DSBE”) registered in the City of Philadelphia’s Office of Economic Opportunity (“OEO”) and/or any agency that the City recognizes as having bona fide certifying program. The Department’s OEO goal is 35% for all contracting activities.
  6. Deadline for Submission: Proposals submitted in response to this solicitation must be emailed as a single .pdf by 5:00 pm 12/31/2021, to catherine.califano@phila.gov. If proposals are too large for submission by email, Applicants can provide an alternative means but this must be requested and tested prior to submission date.
  7. Proposal Review and Selection Process: It is expected that proposals will be reviewed, and a limited number of interviews will be held on 1/6/22 or 1/7/22. The successful Applicant will be chosen based on a demonstration of knowledge, experience, ability, and capacity to perform the work effectively. The term of the contract between PHDC and the selected Applicant will be one (1) year, which may be extended at the sole discretion of PHDC.

Declarations and Other Information

Attachment A: Tax Clearance and Conflict of Interest Form
Applicants, upon request of the PHDC, must provide evidence satisfactory to PHDC that all municipal taxes, including business taxes, real estate, school, water and sewer charges, if applicable, are current for both the individual Applicant and the Applicant’s firm and neither is currently indebted to the City; will at any time during the term of the agreement be indebted to the City, for or on account of any delinquent taxes, liens, judgments, fees or other debts for which no written agreement or payment plan satisfactory to the City has been established.  Please complete the Philadelphia Tax Status Certification and Conflict of Interest form (Attachment A) and submit it with your proposal.

Attachment B: Campaign Contribution Disclosure Forms
Please complete the applicable disclosure forms (Attachment B) and submit with your proposal.

Attachment C: Insurance Requirements
Please submit a certificate of insurance evidencing the required coverages as outlined in (Attachment C) with your proposal. If, for any reason, you cannot comply with the insurance requirements, please provide the reasons for your inability to do so in your proposal and PHDC will consider any deviations from the insurance requirements on a case-by-case basis.

By submitting a proposal in response to this solicitation, an Applicant affirmatively acknowledges: (i) its acceptance of the terms and conditions of this solicitation; (ii) PHDC may exercise in its sole discretion the following rights; and (iii) PHDC may exercise the following rights at any time and without notice to any Applicant:

  1. to reject any and all proposals;
  2. to supplement, amend, substitute, modify or re-issue the solicitation with terms and conditions materially different from those set forth here;
  3. to cancel this solicitation with or without issuing another solicitation;
  4. to extend the time period for responding to this solicitation;
  5. to solicit new proposals;
  6. to conduct personal interviews with any Applicant to assess compliance with the selection criteria;
  7. to request additional material, clarification, confirmation or modification of any information in any and all proposals;
  8. to negotiate any aspect of a proposal, including price;
  9. to terminate negotiations regarding any and all proposals at any time;
  10. to expressly waive any defect or technicality in any proposal;
  11. to rescind a selection prior to agreement execution if PHDC determines that the proposal does not conform to the specifications of this solicitation;
  12. to rescind a selection prior to agreement execution if PHDC determines that the specifications contained in this solicitation are not in conformity with law or that the process in selection of a proposal was not in conformity with law or with PHDC’s legal obligations;
  13. in the event a contract is awarded, the successful Applicant shall procure and maintain during the life of the contract liability insurance in an amount to be determined prior to the award of any agreement;
  14. in the event an agreement is awarded, Applicant agrees to perform its services as an independent contractor and not as an employee or agent of PHDC;
  15. in the event an agreement is awarded, all Applicants agree that no portion of performance of the agreement shall be subcontracted without the prior written approval of PHDC; and
  16. each Applicant agrees to indemnify, protect and hold harmless PHDC and the City from any and all losses, injuries, expenses, demands and claims against PHDC or the City sustained or alleged to have been sustained in connection with or resulting from (i) the submission of the Applicant’s proposal; (ii) the delivery by the Applicant to PHDC of any other documents or information; and (iii) any other conduct undertaken by the Applicant in furtherance of or in relation to the Applicant’s proposal. Each Applicant agrees that its duty to indemnify and hold harmless shall not be limited to the terms of any liability insurance, if any, required under this solicitation or subsequent agreement.

Neither PHDC nor the City is under any obligation whatsoever to any Applicant as a result of this solicitation.  This solicitation does not represent any commitment on the part of PHDC and/or the City to any Applicant.  In no event shall PHDC and/or the City be responsible for any cost, expense or fee incurred by or on behalf of any Applicant in connection with this solicitation.  Applicants shall be solely responsible for all such costs, expenses, and fees.

NOTICE: Any information provided in your response to this solicitation may be subject to disclosure to the public. Documents provided in response to this solicitation may also be required to be disclosed by applicable law, subpoena, and/or court order.

RFQ Minority Developer Program (MDP)

Note: Submission deadline extended to September 30, 2021 (Revised 9/15/2021)
Note: Questions and Answers posted below. (9/16/2021)
Note: Submission process updated. (9/16/2021)

PHDC is pleased to issue this Request for Qualifications (“RFQ”). PHDC is seeking qualified small to mid-size, local real estate developers (herein, “Respondents”) interested in participating in PHDC’s Minority Developer Program (“MDP”). PHDC’s new initiative is designed to address the lack of diversity in the Philadelphia real estate development. MDP is a hands-on, business assistance program for small to mid-size developers and contractors in Philadelphia to promote wealth creation and business growth. It is a collaboration between PHDC, private and non-profit sectors. MDP is not only a technical assistance program, but it also will leverage public land and funding to create opportunities for small to mid-size developers to obtain contracts for real estate development projects, gain experience and improve their balance sheets.

Read PHDC’s Minority Developer Program Brochure to learn more.

For the RFQ please download all of the following documents:

Questions
PHDC will accept questions and requests for additional information directed in writing to MDP@PHDC.phila.gov through 3:00 P.M. on September 8, 2021. Questions, responses, and additional information are posted below.

Submission Process
Response submission should be submitted online by clicking the Online Submission button below.  However, if you are unable to submit your application online, please submit the application and requisite attachments to MDP@phdc.phila.gov

Proposal Submission Deadline
Respondents must submit applications by September 30, 2021 by 3:00 PM; absolutely no applications will be accepted after that time.

RFQ for 4300 Ridge Avenue Public Art Project 2021

Note: Submission Deadline extended to September 30, 2021 (revised 8/17/2021)
PHDC and CRP/GO Ridge Flats Owner, LLC  are pleased to offer this opportunity for a public art project to be located at 4300-4312 and 4314-4326 Ridge Avenue. This property is being developed in coordination with the Philadelphia Redevelopment Authority (PRA), which has adopted PHDC’s Percent for Art Program which requires developers building on land acquired from the public sector to commit one percent (1%) of their construction costs to original, site-specific works of art. PHDC and the Developer seek to commission a high quality, original, and site-specific public artwork that is integrated with the building’s design. Up to six (6) applicants (finalists) will be selected from the pool of applicants to this Request for Qualifications (RFQ) and will subsequently be invited to submit a proposal in response to an upcoming project Request for Proposals (RFP).

Please download the following document:

Questions/Requests for Additional Information
All questions and requests for additional information should be directed in writing to art@phdc.phila.gov with “4300 Ridge Avenue Public Art RFQ” in the subject line. The deadline for questions is August 30, 2021 (8/30/21). Questions and/or requests for additional information and PHDC’s responses to them will be posted to this page.

Submissions will be accepted in one of of the following ways:

1. Online Submission – via the electronic portal below:

2. Email Submission — to art@phdc.phila.gov via a file-sharing program such as Dropbox (https://www.dropbox.com/) or Hightail (https://www.hightail.com/)

Submission Deadline
Applicants must submit their response no later than September 30, 2021 (9/30/2021) by 4:00 pm; absolutely no response will be accepted after that time.

RFP Lower Germantown Properties, Public Engagement

Attendees at the pre-bid meeting added July 14, 2021 – see below
Q&A revised July 15, 2021 – see below

PHDC, on behalf of the Philadelphia Redevelopment Authority (PRA), is pleased to issue this Request for Proposals (RFP) to qualified professional firms to provide public engagement services for a portfolio of residential properties  in the Germantown section of Philadelphia which are owned by the PRA. This is NOT an RFP for the disposition or reuse of these properties.

Please download all of the following documents:

Pre-Bid Mandatory Virtual Meeting
All Applicants wishing to submit a Response to this RFP must attend a mandatory virtual pre-bid meeting on June 30 at 11:00 AM. If you are interested in this RFP and plan to attend the pre-bid meeting, please email RFP@phdc.phila.gov for the details with the subject line Lower Germantown Properties, Public Engagement. The names and contact information for all attendees at the pre-bid meeting will be posted on PHDC’s website as public information a few days after the pre-bid meeting.

Questions/Requests for Additional Information
PHDC will accept questions and requests for additional information directed in writing to RFP@phdc.phila.gov untl 3:00 PM on July 8, 2021. Questions, responses, and additional information will be posted on the PHDC website within seven (7) business days after that date.

Submission Deadline
Respondents must submit a proposal (Response) no later than July 29, 2021 by 3:00 PM; absolutely no Response will be accepted after this time.

Responses will only be accepted in one of the following two formats:

1. Online Submission through the following electronic portal.

2.  Hard copy submission that includes three original print copies in addition to one digital copy saved as a PDF or within a Microsoft Word document on a USB Flash Drive. Hard copy submissions must be sent through registered mail to:

Victoria Engelstad
Community Investment Group, PHDC
1234 Market Street, 16th Floor
Philadelphia, PA 19107

RFQ for Penn Data Science Building

Note: deadline for questions has been extended from Friday 5/7 to Friday 5/14
PHDC’s Percent for Art Program and the University of Pennsylvania seek to commission a high quality, original, and site-specific public artwork that is integrated with the building’s design. The 34th Street corridor is a popular pedestrian route and Chestnut Street a major arterial for cars and cyclists through the city, making the site highly visible to a wide variety of travelers. This prominent corner is an opportunity for the artwork to respond to this site and contribute to an engaging and inviting public environment for all.

Questions
All questions and requests for additional information should be directed in writing to art@phdc.phila.gov with “Penn Data Science Building Public Art RFQ” in the subject line. Questions will only be accepted until May 14, 2021 (5/14/21). Questions and/or requests for additional information and PHDC’s responses to them will be posted on the PHDC website.

Please download the following document:

Submission Deadline
Applicants must submit their application no later than June 10, 2021 (6/10/21) at 5:00 PM; absolutely no application will be accepted after that time.

RFP for Logan Triangle Grounds Maintenance

PHDC, on behalf of the Philadelphia Redevelopment Authority (PRA), is pleased to issue this Request for Proposals (RFP) seeking qualified landscape companies to maintain the Logan Triangle site. PHDC, on behalf of the PRA, is seeking qualified bidders for a Land Maintenance Professional Services Agreement. The services in the Contract will include: grass mowing, trimming and edging, proper removal/disposal of lawn litter, including trash, and landscape debris such as leaves, sticks, grass clippings, and organic debris by the contractor. Bulk trash cleanup will be provided by PHDC or the City of Philadelphia.

Please download all of the following documents:
Note: Attachment A was revised and posted at 12:14pm, April 9, 2021

Pre-Bid Meeting/Intention to Submit
All Applicants wishing to submit a Response to this RFP must either:

  1. Attend a mandatory virtual pre-bid meeting on April 23rd at 11:00 AM. If you are interested in this RFP and plan to attend the pre-bid meeting, please email RFP@phdc.phila.gov with subject line “Grounds Maintenance” to receive the meeting details. Or
  2. Submit an Expression of Interest by email to karanja.slaughter@phdc.phila.gov April 23, 2021.

The names and contact information for all attendees at the pre-bid meeting and those who submitted an EOI form will be posted on PHDC’s website as public information a few days after the pre-bid meeting.

Questions/Requests for Additional Information
PHDC will accept questions and requests for additional information directed in writing to RFP@phdc.phila.gov untl 3:00 PM on April 27, 2021. Questions, responses, and additional information will be posted on the PHDC website within seven (7) business days of the pre-bid meeting.

Submission Deadline
Each applicant responding to this RFP must submit its response to the RFP no later than May 7, 2021 at 3:00 pm; absolutely no Response will be accepted after that time.

Response submission will only be accepted by the following Online Submission electronic portal. Emailed Responses will not be accepted.

2020

RFP for Occupational Therapy Consultations

This RFP provides interested providers with the information required to prepare and submit proposals for consideration by PHDC to satisfy the need for occupational therapy consultations (OTC) to be provided in the homes of physically disabled residents of Philadelphia. These consultations will recommend accessibility modifications which will be paid for by grants under the Adaptive Modifications Program (AMP). Modifications will be provided by PHDC-selected contractors. Contracts for OTC reimbursement will be offered for all or part of the period of January 1, 2021 to December 31, 2021.

The Adaptive Modifications Program provides accessibility modifications, including, but not limited to, exterior wheelchair lifts, stairway elevators, first floor full- and half bathrooms, railings, increased lighting and kitchen modifications. All modifications are recommended by a licensed occupational therapist. PHDC expects to provide 200-250 visits (consultation or follow up) during the contract period.

Please download the following documents:

Proposal Submission Deadline
In order to be considered, proposals must be received on or before 5:00 PM on November 30, 2020.

RFQ for Restore, Repair, Renew – Participating Lenders

PHDC is pleased to issue this Request for Qualifications (RFQ) to interested qualified vendors to originate and service loans related to PHDC’s Restore, Repair, Renew—Philadelphia Neighborhood Home Preservation Loan Program (RRR).

Submission Deadline
Respondents must submit a response to this RFQ no later than October 19, 2020 at 3:00 pm; absolutely no Response will be accepted after this time.

Please download the following document,
complete Attachments A and B and upload through the Online Submission along with the other required documents:

RFP Germantown/Mount Airy Properties, Property Management Services

PHDC, on behalf of the Philadelphia Redevelopment Authority (PRA), is pleased to issue this Request for Proposals (RFP) to qualified professional property management firms to provide property management services for a portfolio of residential properties in the Germantown section of Philadelphia which are owned by the PRA.

Mandatory Virtual Pre-bid meeting
PHDC will hold a mandatory virtual pre-bid meeting on August 26th at 2:00 PM. If you are interested in this solicitation and plan to attend the pre-bid meeting, please email RFP@phdc.phila.gov with subject line “Property Management Services RFP” to receive the meeting details.

Questions
Questions and requests for additional information should be directed in writing to RFP@phdc.phila.gov with the subject line “Property Management Services RFP,” and will be accepted until 3:00 PM on August 28, 2020. Questions, responses, and additional information will be posted on the PHDC website within seven (7) business days after that date.

Submission Deadline
Respondents must submit a proposal no later than September 16, 2020 at 3:00 PM; absolutely no Response will be accepted after this time.

Please download the following documents:

RFQ for Village Square on Haverford Public Art

PHDC and the Philadelphia Redevelopment Authority (PRA), and 3600 Haverford Ave Associates, LP are pleased to offer an opportunity for a public art project to be located on the 3600 blocks of Haverford, Mt. Vernon, and Wallace. This opportunity is part of PRA’s Percent for Art program, which requires developers building on land acquired from the public sector to commit one percent (1%) of their construction costs to original, site-specific works of art. For each project, up to six (6) applicants will be selected from the pool of applicants to this Request for Qualifications (RFQ) and will subsequently be invited to submit a proposal in response to an upcoming project Request for Proposals (RFP).

Questions
All questions and requests for additional information should be directed in writing to RFP@PHDC.phila.gov with “Village Square on Haverford Public Art RFQ” in the subject line. Questions will only be accepted until August 10, 2020 (8/10/20). Questions and/or requests for additional information and PHDC’s responses to them will be posted on this page. Please do not call PHDC, the PRA, or 3600 Haverford Ave Associates LP with your questions.

Submission Deadline
Applicants must submit their application to this RFQ  no later than August 31, 2020 at 3pm; absolutely no application will be accepted after that time. Submissions will be accepted in either of the following:

Please download the following document:

RFP for Rental Assistance Program – Payment Processing Vendor Services

Please note a revised RFP document was uploaded on June 26, 2020 at 12:40pm. Please use this document.
PHDC is pleased to issue this Request for Proposals (RFP) to interested qualified vendors to provide payment processing services related to PHDC’s COVID-19 Emergency Rental Assistance Program.

Submission Deadline
Respondents must submit a response to this RFP  no later than July 8, 2020 at 3pm; absolutely no Response will be accepted after this time.

Questions

Please download and complete the following document:

RFP for Physical Conditions and Needs Assessment Germantown and Mt. Airy

New document showing photos, addresses and number of units for all addresses posted 3/10/2020. See bottom of page.
PHDC is pleased to issue this Request for Proposals (“RFP”) to a qualified consultant, such as an Engineering, Construction Management, or Architectural Firm to complete a Physical Conditions and Needs Assessment (“PCNA”) for a portfolio of residential properties in the Germantown section of Philadelphia that are owned by the Philadelphia Redevelopment Authority (“PRA”).

Pre-Bid Meeting
A pre-bid meeting was held on February 27, 2020 at 11:30am at 1234 Market St., 16th Floor, Philadelphia.

Questions
Questions, responses, and additional information are posted here.

Submission Deadline
Respondents must submit a proposal (“Response”) REVISED to no later than April 30, 2020 at 3:00 PM; absolutely no Response will be accepted after this time.

Please download all of the following documents: Attachments X and Y are in one fillable PDF form.

RFP for Facilitator and Trainer for Diversity, Equity, Inclusion and Planning

The City of Philadelphia’s Department of Planning and Development (DPD) and PHDC have issued this Request for Proposals (RFP) seeking a qualified consultant to provide professional services to support our ongoing Diversity, Equity and Inclusion (DEI) work.  DPD and PHDC have a vision to serve as model agencies in building diverse, equitable and inclusive work environments and performing our work through the DEI lens. We seek to demonstrate our commitment to our staff, our colleagues in other City agencies and in our work with the public. DPD and PHDC staff work closely together although they are two separate entities with different work rules, leadership and processes. Where possible, we seek to align our working environments and define a shared commitment to DEI both internally and externally.

Please download the following document which includes Attachments A, B and C:

RFQ  for 4300 Ridge Avenue Public Art

PHDC and the Philadelphia Redevelopment Authority (PRA), and CRP/GO Ridge Flats Owner, LLC are pleased to offer this opportunity for a public art project to be located at 4300-4312 and 4314-4326 Ridge Avenue to be developed by CRP/GO Ridge Flats Owner, LLC. This opportunity is part of PRA’s Percent for Art program, which requires developers building on land acquired from the public sector to commit one percent (1%) of their construction costs to original, site-specific works of art. Up to six (6) applicants (finalists) will be selected from the pool of applicants to this Request for Qualifications (RFQ) and will subsequently be invited to submit a proposal in response to an upcoming project Request for Proposals (RFP).

Relationship of PRA to PHDC
In July 2019 PRA and the Philadelphia Land Bank merged with PHDC—combining staffs and making PHDC the public-facing brand. Although the PRA still exists, its work is carried out by the staff of PHDC.

Submission Deadline
Applicants must submit their application no later than January 6, 2020 at 3:00 pm; absolutely no application will be accepted after that time.

2019

RFP for Environmental Consulting Services

Deadline no later than September 16, 2019, at 3pm

RFP Insurance Brokerage Services

Posted on August 22, 2019: Deadline September 9, 2019 at 3pm

Insurance Broker RFP 2019

RFP for Audit Services for All Three Housing Agencies (PHDC, PLB, PRA)

Deadline: before Friday, June 21, 2019 (NO LATER THAN 3pm). 

RFP Small Landlord Loan Program (SLLP)

Submission Deadline
No later than June 17, 2019 at 3pm

 

RFP Custodian for Loans, Mortgages, and Other Assets

Deadline: no later than May 10, 2019, at 3pm

RFP for Multi-Family Rental And Homeownership Development Legal Services

RFP for Environmental Consulting Services

RFP for Legal Services

RFP for Legal Services

RFP for Line of Credit

RFP for Strategic Planning and Analytical Services

2018

RFP from Lenders for the Small Landlord Loan Program (SLLP)

RFP for Percent for Art Consultant

RFQ for New Percent for Art Opportunity at 59th & Market Street

RFP for Eminent Domain Litigation Services

RFPs from Program Intermediaries for the Housing Preservation Loan Program

RFQ for Community Engagement-Based Osage-Pine Percent for Art Project

RFP for General Litigation Services

RFP for Title Company Services

RFP for Financial Institutions to Carry Out the Origination and Servicing of Housing Preservation Loan Program (HPLP) Loans

2017

RFP for Quality Assurance/Construction Monitoring Services of Various Osage-Pine Properties

RFP for FY17 Audit Services

RFP for 400 N. Broad Street Project Construction Management & Owners Representative Services

2016

RFP for Eminent Domain Litigation Services

New Percent for Art opportunity at 37th & Market Streets – Call to Artists to submit images of recent work (RFQ)

RFP for Planning Services for Eastwick Public Land (AMENDED)

An amended RFP has been posted to PRA’s website. This amendment includes a change in the submission date, as well as a pre-proposal conference. The amendment also includes changes to the scoring.

2015

RFP for Legal Services

RFP for Insurance

RFP for Construction Monitoring and Review

RFP for Environmental Remediation

RFP for Project Construction Management and Owner’s Representation Services

RFP for Site Survey, Plot Plan and Legal Description Services

RFP for Enterprise Wide Mobile Electronic Data System

RFP for PHA Legal Services